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Mail Migrations using a Staging Server
Worldwide email migrations have their special challenges. Typically we have Domino mail servers scattered around the world and we want all this email migrated to an Exchange environment. The key to a speedy migration is to have a Domino server with a high speed connection to the Migration Workstations/Consoles which have a high speed connection to the Exchange servers. These Domino servers are usually located near the users. Great performance for the users and not so much for the migration.

One of Domino's strengths is the ability to efficently replicate data between two replica database. Many years ago, I was working in Glasgow, Scotland and my home server was located in Ontario, Canada. I have 10 GB of databases on my laptop that also resided in Canada. In the flat that I was staying I only had a phone line and a 56K modem. It would take ten minutes to sync up my laptop with my Domino server.

The approach is to create replicas of the mails files onto a "staging server". Users continue to use their nearby files. Binary Tree's CMTe (Common Migration Tool for Exchange) has included the software to create the replicas and to pull from the staging server. A Notes/Domino administrator can quickly configure a staging server if you are using another tools to handle the actual migration.

How do we know the mail on the staging server is up to date?
We could go to each mail file and look up the number of documents in the user's mail file and compare that number to the number of documents on the staging server. I couldn't find an easy way to do this comparison so I wrote a Notes Agent to do the comparison and would write the output to an Excel spreadsheet.

For this client, I was using Binary Tree's CMTe so the screen shots are taken from there:

Checking a single user
Place your cursor on a single user – Actions - Other

Which pulls up this screen

Click Run

The result looks like this:

Be careful with the # Encrypted – this number reflects the number of encrypted documents at the last time the BT Audit was run.

Checking for Multiple Users
Select Multiple Users

File - Actions - Other

Gives you this screen

Click Run

We get a dialog box and we are prompted file name

Now enter a file name for the spreadsheet.

You can see the progress in the Status Bar

Now we can go to c:\MailReports and see the results.
The first half of the spreadsheet looks like this.

Date and time that the report was run is in A1. We read the CMTe database and we can see that there is no Staging Server listed for Joe and Neil

Here we can see that the Replicas are very close to the being complete.
Be careful with the # Encrypted – this number reflects the number of encrypted documents at the last time the BT Audit was run.

Running this application in advance will eliminate surprises. We can trouble shoot before the end users are impacted.
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Author's Background
I am a Notes/Consultant with twenty-seven years of experience (almost exclusively with Lotus Notes / Domino). My experience with Notes began when I worked as a Senior Computer Consultant for Price Waterhouse. In 1993, I went to work for Lotus Development Corporation as a Senior Notes / Domino Instructor. I started teaching Application Development and System Administration with Version 3. Helped to develop the course materials for Version 4.x and Release 5.x When LotusScript, Javascript and Java were added to Notes/Domino I started teaching these programming languages.

In 1995, IBM acquired Lotus. For several years we were left alone and the culture did not change. It was a lot of fun to work for Lotus. In 1999 the handwriting was on the wall and I decided it was time for me to leave. So I established V&M to do Lotus Notes/Domino Application Development, System Administration and Training. I've been at it ever since. The life of the consultant is constantly changing. It has given me the chance to travel across Canada and the United States, Scotland, England, Bermuda, Jamaica, Barbados and Hawaii. No travel to the Far East yet. Anyone?

For the last seven years I have been helping companies move their data from Lotus Notes to the Microsoft platform.

Some thoughts on Notes to Exchange Migrations
Migrating from Lotus Notes to Microsoft - Very easy and very hard
Pre- Migration Report that I use
Encrypted Mail Choices
Export a Notes View to CSV
Mail Migrations Using the Cloud
Mail Migrations - Some Lessons Learned
Speeding Some Migrations
Redirecting Mail Migration Traffic
One post migration story
One Approach to Mail Rules
Remove Encryption Button
Microsoft's "Secret" Mail Migration Tool
NME Migrations from a secondary Domino Directory
How to remove encryption from a Notes database
NME and Secondary Address Book
Multi File Selector for Binary Tree CMTe
Problem Mail Files for NME (Notes Migrator for Exchange)
Using a Staging Server for Notes to Exchange migrations
SmartCloud to Office 365
Notes2SharePoint Part 1
Migrating Private Folders
Different roles in an email migrations
What to do with Profile Docs during a Migration

If you would like to see my resume
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Copyright 1999-2019, John Vanderhoff. All rights reserved. This document is NOT in the public domain and remains the property of John Vanderhoff. Distribution or modification of this document without the knowledge, review and express permission of John Vanderhoff is strictly prohibited.