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SmartCloud Notes to Microsoft without a hybrid Domino Server

I was recently asked to join a project to migrate SmartCloud Notes to Office365. When I reached out to a number of groups on LinkedIn, I was informed that it would be easy. All that I had to do was replicate the mail files to the on premises Domino server and migrate from there. In most cases this would fine since the mail was would originally located on a Domino server and then migrated to SmartCloud. Now all we had to do was pull replicas.

We don't have a Domino server. All the mail is in SmartCloud. There is lots of documentation on how to connect the Domino server to SmartCloud with lots of information about: creating cross certificates; connection documents; pass thru servers etc. etc. There is nothing about creating an on premises Domino server.

Well, I have 25 years of experience with Lotus Notes/Domino, 6 years helping customers move their data out of Lotus and I have worked with six or seven different mail migration packages. I thought that I would give this a shot and create my own cookbook.

A little bit about SmartCloud
Feature wise, SmartCloud is a direct competitor to Office 365. Since I was looking to migrate email, I set-up SmartCloud Notes profiles for three types of users. Browser based clients. Think of them as comparable to Outlook Web Access (OWA). Then I configured a Notes client to access SmartCloud. This really is the equivalent to using Outlook to connect to your Office 365 email. Lastly, I set-up IMAP much as you would connect to Office 365 with your iPhone or Android device.

When all was said and done. I came up with four different ways to migrate the mail to Microsoft. Each one has it advantages.
1. SmartCloud Notes to Office 365 directly using IMAP. Configure SmartCloud to permit IMAP access. Then use your favourite mail migration tool to migrate to PST, Exchange or Office365. This solution has been lightly tested and it shows the most promise in all situations. MORE

2. SmartCloud to a Notes local replica to Office 365. Configure a local Notes account and then tell SmartCloud you would like to access SmartCloud Notes with an IBM Notes client. You do not need to have a Domino server. This will work fine if we are only doing a few mail files. MORE

3. SmartCloud Notes to a Notes local replica to a Domino server to Office 365. Consolidate the local replicas to a Domino server. This one takes a fair amount of set-up and configuration. We can control everything. We can create replicas on our Domino server and schedule replication from SmartCloud to the local drive and from the local drive to our Domino server. This is going to get interesting because we have two sets of certificates and we will need to cross certify organisations. This approach can be handled entirely by a local Notes System Administrator. However you need to keep the clients running.

4. We can configure a Hybrid Domino server. This can seem daunting at first, BUT if you have strong IBM/Lotus Notes System Administrator skills the hybrid solution will be very familiar. The Domino server can be configured to schedule replication of all mail files. The challenge here is that we have to rely on SmartCloud Administrators to configure the set-up to get the organisations cross certified. There are other places in the documentation where they state that you will have to engage IBM Consulting to perform specific steps.

I have completed several migrations to Office 365. I was completely unfamiliar with SmartCloud. I've taken the time to dig around and I have migrated my mail from SmartCloud to Office 365 with two approaches. I am confident that I can deliver three and four.

This was an interesting exercise which exposed me to SmartCloud for the first time and gave me the opportunity to revisit Office 365.

Author's Background
I am a Notes/Consultant with twenty-seven years of experience (almost exclusively with Lotus Notes / Domino). My experience with Notes began when I worked as a Senior Computer Consultant for Price Waterhouse. In 1993, I went to work for Lotus Development Corporation as a Senior Notes / Domino Instructor. I started teaching Application Development and System Administration with Version 3. Helped to develop the course materials for Version 4.x and Release 5.x When LotusScript, Javascript and Java were added to Notes/Domino I started teaching these programming languages.

In 1995, IBM acquired Lotus. For several years we were left alone and the culture did not change. It was a lot of fun to work for Lotus. In 1999 the handwriting was on the wall and I decided it was time for me to leave. So I established V&M to do Lotus Notes/Domino Application Development, System Administration and Training. I've been at it ever since. The life of the consultant is constantly changing. It has given me the chance to travel across Canada and the United States, Scotland, England, Bermuda, Jamaica, Barbados and Hawaii. No travel to the Far East yet. Anyone?

For the last seven years I have been helping companies move their data from Lotus Notes to the Microsoft platform.

Some thoughts on Notes to Exchange Migrations
Migrating from Lotus Notes to Microsoft - Very easy and very hard
Pre- Migration Report that I use
Encrypted Mail Choices
Export a Notes View to CSV
Mail Migrations Using the Cloud
Mail Migrations - Some Lessons Learned
Speeding Some Migrations
Redirecting Mail Migration Traffic
One post migration story
One Approach to Mail Rules
Remove Encryption Button
Microsoft's "Secret" Mail Migration Tool
NME Migrations from a secondary Domino Directory
How to remove encryption from a Notes database
NME and Secondary Address Book
Multi File Selector for Binary Tree CMTe
Problem Mail Files for NME (Notes Migrator for Exchange)
Using a Staging Server for Notes to Exchange migrations
SmartCloud to Office 365
Notes2SharePoint Part 1
Migrating Private Folders
Different roles in an email migrations
What to do with Profile Docs during a Migration

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Copyright 1999-2019, John Vanderhoff. All rights reserved. This document is NOT in the public domain and remains the property of John Vanderhoff. Distribution or modification of this document without the knowledge, review and express permission of John Vanderhoff is strictly prohibited.