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One Approach to Mail Rules during a Migration From Notes Mail.

When a first discovered that one of my pilot users had over 200 mail rules in his Notes mail. My heart went out to him, because I knew that he was going to have to recreate them in Exchange. Since I have been a proponent of doing a comprehensive discovery process. We were able to alert him. Could you imagine, if this were a ViP in your pilot group. No one had noticed and he called and asked why his emails were not being redirected to their appropriate folders. In the later case the Migration Team has to move into scramble mode.

My solution is to identify people with existing rules and send them a Notes mail message with an embedded button. This button would create a mail message in the drafts folder that itemised the rules, identify is the rule was on/off, under what conditions, what are the exceptions and what action to take.

For testing purposes, I have created Stationary with the following text

Now I can send an email to users that I have identified has having any rules.

When complete the following pops up

This is the result in the Drafts folder

The output is pretty simple.

The Code
The code is very straight forward. However, it has not been extensively tested. I've used it on mail files based on a 7.0.3 mail template and the 8.5.3 mail template. I don't know what will happen with earlier mail templates. In looking at the for rules there is a test for a Item with the name "RuleType". I think this comes from a rule created with an earlier version of rules.

If you want the code, please send me an email. I will be happy to forward the code. All that I ask, is that you provide me with feedback from your testing. As I get feedback, I will update the code and email the updated code.

Request code for Mail Rules Listing

Author's Background
I am a Notes/Consultant with twenty-seven years of experience (almost exclusively with Lotus Notes / Domino). My experience with Notes began when I worked as a Senior Computer Consultant for Price Waterhouse. In 1993, I went to work for Lotus Development Corporation as a Senior Notes / Domino Instructor. I started teaching Application Development and System Administration with Version 3. Helped to develop the course materials for Version 4.x and Release 5.x When LotusScript, Javascript and Java were added to Notes/Domino I started teaching these programming languages.

In 1995, IBM acquired Lotus. For several years we were left alone and the culture did not change. It was a lot of fun to work for Lotus. In 1999 the handwriting was on the wall and I decided it was time for me to leave. So I established V&M to do Lotus Notes/Domino Application Development, System Administration and Training. I've been at it ever since. The life of the consultant is constantly changing. It has given me the chance to travel across Canada and the United States, Scotland, England, Bermuda, Jamaica, Barbados and Hawaii. No travel to the Far East yet. Anyone?

For the last seven years I have been helping companies move their data from Lotus Notes to the Microsoft platform.

Some thoughts on Notes to Exchange Migrations
Migrating from Lotus Notes to Microsoft - Very easy and very hard
Pre- Migration Report that I use
Encrypted Mail Choices
Export a Notes View to CSV
Mail Migrations Using the Cloud
Mail Migrations - Some Lessons Learned
Speeding Some Migrations
Redirecting Mail Migration Traffic
One post migration story
One Approach to Mail Rules
Remove Encryption Button
Microsoft's "Secret" Mail Migration Tool
NME Migrations from a secondary Domino Directory
How to remove encryption from a Notes database
NME and Secondary Address Book
Multi File Selector for Binary Tree CMTe
Problem Mail Files for NME (Notes Migrator for Exchange)
Using a Staging Server for Notes to Exchange migrations
SmartCloud to Office 365
Notes2SharePoint Part 1
Migrating Private Folders
Different roles in an email migrations
What to do with Profile Docs during a Migration

If you would like to see my resume
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Copyright 1999-2019, John Vanderhoff. All rights reserved. This document is NOT in the public domain and remains the property of John Vanderhoff. Distribution or modification of this document without the knowledge, review and express permission of John Vanderhoff is strictly prohibited.